Swim School Management System

This suite of programs (OCPMS) is designed to provide a Swim School Administration with the tools necessary to efficiently manage clients and staff involved in their swim programmes.

The suite is designed to interface with existing infrastructure used by the Swim School for bookings and class management. Class information exported from the existing booking system can be readily imported directly into the OCPMS software to populate the database for clients, staff and clients.

There are many different reporting options, based on client profiles (completed at the end of each ‘term’), to help Swim School Administration track client performance to ensure that the clients are being provided the most appropriate instruction.

Reports are also available to assist the Swim School Administration determine the most appropriate professional development courses for swim teaching staff to improve client achievement of skills necessary to progress through the various swimming stages.

The suite provides timely information to instructors of timetables, classes, client medical condition information, client profiles, client past history (previous profiles) and teaching resources.

This suite of programs is provided as an online portal with the software and database hosted on the OCPMS server with daily database backup systems stored off-site. Access to the online system is via browsers using user-id and password control. The system incorporates multiple levels of security, which can be assigned by your nominated staff member acting as the Swim School OCPMS Administrator.

Click here for a copy of the Brochure

View some of our reports in PDF form


Each school term we spend two weeks checking, sorting, filling redistributing profile sheets. Each child in our program has a profile sheet that details their progress from their first lesson onwards.

During the first three weeks of each term these children can change classes to, so everyday during this time we need to check that each instructor has the correct profile sheets for their classes. This process takes eight weeks of sorting and filling each year plus twelve weeks of partial time checking each year.

The OCPMS team has developed a way to export from our systems to do this all on line and give each instructor instant access to all of their profile sheets.

As this is instant it means we do not have to spend weeks of checking, filling and sorting. Having this information online means we save 300 pieces of paper per a term! The process also eliminates the possibility of losing any of this valuable information (something we have struggled with up to now). This has released one staff member for eight weeks per year to assist in other ways.

Lee Duffy
Swim School Coordinator
Wanneroo Aquamotion